5 reasons you need a centralised data management system

by | Apr 6, 2018

1. Data Integrity.

Worksharing and collaborating between different offices is inevitable.  As one office exceeds capacity, specialist skills from other offices will be required.  Without a centralised system, businesses often experience issues such as:

  • Duplicate data as files are copied and shared.
  • Corrupt data as file sharing systems mishandle your files.
  • Staff editing, sending and working on the wrong version of a file.

2. Keep track of project progress.

Having all data and documents centralised means that all your vital project information is available at your fingertips.  Add in the ability to track job tasks and workflows; you can stay on top of your project progress even in extremely distributed organisations.

3. Enhanced collaboration.

Yes! enhanced collaboration.

Despite working in a distributed environment.  Remote offices can often experience a unique collaborative culture across the business.  Distance demands increased communication between staff.  The freedom of being able to drop in on co-workers when issues arise is somewhat taken away.  Instead, team members communicate between remote offices with purpose; they must ensure they’re on the same page.  An end result sees a more efficient communication process, Skype calls which seem to be more structured and meetings which are less likely to stray from the agenda.

For any topics of discussion which don’t require a phone call, team members can establish forums for discussions and can provide notes attached to any files to keep other members updated.

4. A more efficient quality process.

One of the greatest benefits to a centralised data system is the improved efficiency it has on your QA processes.  A centralised system provides the platform for you to track all data entering the business and being sent out, as well as the ongoing progress and revision changes to files.

Have you ever thought to yourself; is this the latest version of the file?
Now you can ensure where your data files have come from, when you received them.  You can also ensure that you are submitting the correct versions and files to a client, complete with an automated history log of this action.

5. Systems are now tailored for the AEC industry.

The importance of remote collaboration and worksharing has increased over the last decade.  The civil engineering and construction space is no exception!  Systems are now tailored to meet the specific needs and workflows of the industry.  Learn more in our industry solutions webinar.

Industry Solutions: Worksharing Among Multiple Offices

20th April, 1:00pm (AEST)
Cost: Free

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Mitch helps engineering and construction teams achieve success through the adoption of world class common data environments. Mitch joined 12d Synergy in 2017 and now champions our growth across Australia. Mitch helps engineering and construction teams achieve success through the adoption of world class common data environments. Mitch is also a sports fanatic and self-confessed cricket tragic.