Information management software

Find project information fast and keep teams aligned

Manage emails, documents, drawings and metadata in one governed system with approvals, version control and a complete audit trail.

Stop with Email Clutter

Fill in the form to get the eBook and find out how to take control of project email management and explore how 12d Synergy can help.

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Why project information turns into chaos

When information lives across inboxes, shared drives, and multiple platforms, teams lose time and trust.

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Decisions get trapped in inboxes so teams can’t quickly prove what was agreed and when.

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Files drift into duplicates and “final_v7” versions when there’s no controlled release process.

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Metadata gets lost in handover so teams can’t reliably search, filter, or validate “approved” sets.

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Finding the right file takes too long when information is scattered across folders and systems.

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Audit trails are incomplete when evidence is split across tools, people, and ad-hoc processes.

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Audit gaps appear during QA and claims because it’s unclear what was issued, when, and by whom.

Project delivery depends on fast access to trusted information, but generic storage and disconnected tools rely on perfect behaviour under deadlines. The result is version confusion, slow retrieval, and higher risk when QA issues or disputes arise. You need a governed way to manage project information, such as files and metadata together, so teams can collaborate confidently and always work from the latest approved set.

Turn emails into a project record, not a liability

Email still carries critical instructions, approvals, and commercial risk, but it’s usually stored in personal inboxes and hard to retrieve when it matters. 12d Synergy connects project emails to the job so correspondence and attachments become part of the governed project record.

Keep key correspondence tied to the job, not the individual.

Find email evidence fast when issues escalate.

Reduce duplication and “lost in inbox” risk across teams and turnover.

Free up your overflowing Outlook inbox.

Protect yourself and your business from litigation.

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Governance controls built for real delivery

Standardize how information is created, approved, and shared, so teams spend less time searching and less time fixing mistakes.

Centralised Data Management

Securely store and manage all your project data in a single, centralised repository, ensuring easy access and consistency across project teams.

Centralised Data Management

Automate Workflows

Customize workflows that automate routine tasks and consistent processes across all projects. Workflows can trigger tasks, notification reminders, locking files and reports. Approval gates enable ISO 19650 or 9001 certifications.

Automate Workflows

Document Management

A secure and structured CDE for centralised access to the latest version of all project and organised-wide documents, such as Microsoft Word, Excel, PDFs and more.

Document Management

Email Management

A single filing system for all incoming and outgoing emails, with Outlook integration to automate intelligent filing, ensuring emails are never lost.

Email Management

Version Control

Never lose track of changes with automated version control and a complete audit trail, making it easy to manage revisions and maintain a clear history of your data's progress.

Version Control

Security

Keep your data safe with enterprise-grade security features, including user group or role-based access controls, audit trails and data encryption.

Security

Web & Mobile

Check status and sync from site with offline-friendly workflows that ensure you can view, edit or manage data anytime, anywhere.

Web & Mobile
12D
12D Synergy
Carlson
Autodesk
Civil 3D
Infinity
Magnet
Autodesk

Seamless integration across your technology stack

Integrate your core systems into an open, data-agnostic environment, so project information flows consistently without vendor lock-in.

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How teams use information management

Reduce coordination rework

Control releases and metadata so every discipline coordinates from the same approved information. When inputs change, teams can track what changed and avoid rework caused by outdated sets.

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Keep delivery on track

Find the latest approved documents and key decisions quickly. Audit trails and approvals reduce back and forth and help you keep stakeholders aligned.

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Govern standards at scale

Apply consistent metadata, naming rules, approvals, and traceability across projects so information is structured, searchable, and defensible from delivery through handover.

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BIM & Digital Engineers
Project Managers
Information Managers
Stop with Email Clutter

Fill in the form to get the eBook and find out how to take control of project email management and explore how 12d Synergy can help.

Customer Success Stories

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Read Their Story

Frequently Asked Questions

Information management is how you capture, control, and retrieve project emails, documents, drawings, and records so teams can collaborate confidently. In AEC, the hard part isn’t storage, it’s standardising metadata, controlling versions, proving history, and keeping records tied to the job instead of scattered across drives and inboxes.
Generic file storage is built for standalone files. AEC teams often work with interdependent folders-of-files and file references, and they also need governed metadata and traceability. 12d Synergy adds controlled structures like naming rules and attributes and supports managing complex working sets more safely than basic “sync and share” approaches.
Yes. 12d Synergy uses attributes (user-defined metadata) across jobs, folders, files, contacts, tasks, and more, so teams can classify, filter, and find information faster and more consistently. You can also embed attributes into documents so standard details (like job number/name) stay current without manual edits.
Yes. Admins can configure naming rules on jobs and folders, which helps keep files consistently named and reduces “final_final_v7” chaos. When multiple files are involved, tools like the combined file name + attribute editor help teams apply required naming/metadata more efficiently.
12d Synergy keeps a history of changes so teams can see what changed and when, and it supports restoring trusted states when needed. That means stronger QA traceability and better defensibility when questions come up later about “what was issued” or “what was used.”
Project email often contains critical decisions and evidence, but it’s usually trapped in inboxes. 12d Synergy supports project email filing via Outlook integration so correspondence can be stored with the right job record and retrieved later as part of the project history.
Yes. 12d Synergy provides web and mobile access. For example, users can view attributes from the Web and Mobile Apps, which helps teams reference the job record and metadata while away from the office.