Document Management Software

Stop searching. Start delivering.

Replace network drive chaos with controlled, searchable documents, so teams always use the latest approved information.

Put an end to document management mayhem

Fill in the form to get your copy of Ending Document Management Mayhem and find out how teams like yours are finally getting it under control.

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Why generic file shares fail the AEC industry

Most file shares weren’t built for deadline-driven project delivery. The result is predictable:

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Naming rules and folder structures are impossible to enforce so files get misfiled or misnamed.

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Productivity hits roadblocks as critical project documents are inaccessible or lost across local, network and portable drives.

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Collaboration becomes chaotic as version duplicates and project overwrites occur. Does 'Highway_Design_Final_FINALv7' look familiar?

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Your office is forced to play 'Where's Waldo?' as slow network drive searching makes finding your documents a job in itself.

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Project decisions live in email threads that aren't stored with the job.

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When issue arise, it's painful to prove what was sent, received, and approved.

These systems rely on perfect behavior under pressure. Under real deadlines, small file-handling errors become rework, delays, and risk. And when key approvals and instructions are trapped in inboxes, the project record is incomplete, making audits, claims, and handovers harder than they should be.

Document control that keeps teams moving

12d Synergy brings order to project documentation with controlled versions, enforced standards, and a complete audit trail, built for busy AEC teams.

Centralized access from anywhere.

Work from the latest approved version with full version history and rollback.

Enforce naming and structure.

Track transmittals automatically.

Standardize new projects with templates for consistency.

Keep documents current with Attributes that auto-update standard content.

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Keep correspondence with the job

Email is where approvals, changes, and decisions happen. 12d Synergy captures project correspondence into the job record so it stays searchable, traceable, and accessible.

Slash time wasted manually managing email.

Unlock project information from users’ mailboxes with a Single Source of Truth.

Easily find project information embedded in emails.

Free up your overflowing Outlook inbox.

Protect yourself and your business from litigation.

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Built-in controls that prevent rework

Standardize naming, manage versions, track transmittals, and keep a complete record without slowing delivery.

Centralized Data Management

Store project documents in one place so teams can access the latest approved information without duplication.

Standardize & Automate

Enforce naming rules and folder structures automatically, so files stay consistent and searchable across projects.

Version Control

Maintain a complete version record with fast rollback, helping QA, dispute resolution, and accountability.

Email Management

File project emails directly to the job so critical correspondence is stored, searchable, and traceable.

Automate Workflows

Gate reviews and transmittals with approval steps aligned to ISO workflows and maintain a live register.

Maps

Find the right job fast by postcode, address, or coordinates to speed up retrieval for multi-site programmes.

Web & Mobile

Check status and sync from site with offline-friendly workflows that ensure you can view, edit or manage data anytime, anywhere.

Web & Mobile
12D
12D Synergy
Carlson
Autodesk
Civil 3D
Infinity
Magnet
Autodesk

Seamless integration across your technology stack

Integrate your core systems into an open, data-agnostic environment, so project information flows consistently without vendor lock-in.

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Build for the way your teams work

Work from the latest issued information

Get the newest design updates and files as soon as they're published, so your team measures and delivers against the right data.

See how

Reduce coordination rework

Control versions and release-ready packages, so everyone is coordinating from the same approved information across partners and platforms.

Improve design quality and consistency

Find the right file instantly, work from the latest approved drawings, and eliminate "final_v7" confusion. Decisions and markups stay attached to the project record, not trapped in inboxes.

Surveyors
BIM & Digital Engineers
Designers
Put an end to document management mayhem

Fill in the form to get your copy of Ending Document Management Mayhem and find out how teams like yours are finally getting it under control.

Customer Success Stories

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Frequently Asked Questions

Document management focuses on storing and organizing files so teams can find and use them quickly. Document control adds governance: naming rules, version history, approvals, and traceability so teams know what’s current, what’s superseded, and who changed what. For AEC, document control reduces rework and risk because project teams can prove what information was available at each decision point.
Yes. 12d Synergy supports construction document management workflows by centralising documents, enforcing standards, and keeping a clear record of changes and approvals. Teams can reduce time spent searching, cut down on duplication, and maintain traceability across the project lifecycle.
Projects rarely change one file at a time. 12d Synergy helps teams manage revisions across document sets by keeping version history and traceability tied to the project structure. This supports consistent packaging for issue and review, reduces “final_final” duplicates, and gives teams confidence that they’re working from the right information when deadlines hit.
Project correspondence often contains approvals, design decisions, and instructions. With email capture, teams can file messages to the right job so they’re searchable alongside documents and deliverables. This reduces risk when staff change, projects run long, or questions arise later.
It depends on your environment. Some teams use 12d Synergy as their primary project document management solution. Others connect it alongside existing platforms where different partners require different tools. The goal is consistent governance and traceability across workflows, whether you standardize on one system or operate in a mixed ecosystem.
Many project environments involve variable connectivity. A good document management setup should support controlled work practices even when access isn’t perfect. Your implementation approach will depend on project needs, security requirements, and how field teams access information.
Secure file sharing in AEC is more than sending a link. It’s controlling access, ensuring the right version is shared, and keeping a record of who received what and when. 12d Synergy supports these outcomes by centralizing documents, maintaining version history, and supporting structured sharing practices that reduce accidentally exposure and confusion across teams.
Cloud file storage is designed for sharing individual files. AEC work often relies on folders of interrelated files—drawings, references, models, and datasets that must stay together. When those files are downloaded, synced, or edited by multiple people, dependencies can break and version conflicts create duplicates or corruption. 12d Synergy manages datasets as a controlled project structure with check-in/check-out, project-level versioning and rollback, and a full audit trail, so teams can collaborate without sync chaos.